Cherokee Nation

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Administrative Assistant

Administrative Assistant

Job ID 
2017-13298
Posted Date 
9/22/2017
Closing Date 
09/28/2017
Location 
US-OK-Claremore
Salary 
$10.41 hourly
Group 
Health Programs - Behavioral Health
Position Status 
Regular Full-Time
Childcare/Law Enforcement Position 
No

More information about this job

Job Summary

Composes and types a variety of correspondence, forms, logs, and reports; takes and transcribes minutes of official meetings; and provides related clerical support for assigned department/program

Job Duties

Prepares and delivers outgoing mail, picks up, logs, and delivers incoming mail.  Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.  Composes and types routine correspondence, reports, and other required paperwork.  Maintains logs and or lists.  Files correspondence and other records in an established manner.  Answers telephone(s) and provides information to callers or routes call to appropriate individual(s).  Places outgoing calls.  Schedules appointments for assigned personnel.  Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person. 

Arranges training and travel schedules and reservations for assigned personnel.  Records and transcribes minutes of staff meetings.  Makes copies of correspondence or other printed matter as needed, and faxes information as requested.  Prepares and processes Employee Action Notices, Purchase Requisitions, and Check Requests.   

Maintains supplies for assigned area.  Verifies time cards and processes timesheets for assigned personnel.   

Coordinates meetings for supervisor including establishing itinerary and preparing any necessary handouts.   

Assists in budget preparation and control.  Maintains petty cash for department.  Prepares billings and/or invoices as needed. Other duties may be assigned. 

 

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

Qualifications

EDUCATIONAL REQUIREMENT

Associate's degree from 2-year college or technical school; or two years (60 credit hours) coursework from 4-year college or university; or three years related experience; or equivalent combination of education and experience.

 

EXPERIENCE REQUIREMENT

Two years of related experience is required.

 

COMPUTER SKILLS

An individual should have knowledge of Database software; Internet software, Spreadsheet software, and Word Processing software.

 

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid driver's license with a driving history verified through a motor vehicle report that meets requirements for Cherokee Nation underwriting rating.

 

OTHER SKILLS AND ABILITIES

Ability to type 45 words per minute is required and must be verified by successfully completing a typing test. Operate a variety of office machines including a computer, photocopier, fax machine, Dictaphone, transcribing machine and 10 key calculator.

 

OTHER QUALIFICATIONS

Must possess knowledge of general office procedures and practices.

 

Must have  a 45 WPM typing test on file  with the Cherokee Nation Human Resources  within the last year to qualify for this position