Composes and types a variety of correspondence, forms, logs, and reports; takes and transcribes minutes of official meetings, and provides related clerical support for assigned department/program.
Prepares and delivers outgoing mail; receives, logs, and delivers incoming mail. Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings. Composes and types routine correspondence, reports, and other required paperwork. maintains logs and/or lists. Files correspondence and other records in an established manner. Answers telephone(s) and provides information to callers or routes call to appropriate individual. Places outgoing calls. Schedules appointments for assigned personnel. Greets visitors, ascertains nature of business, and conducts visitors to appropriate person. Arranges training and travel schedules, and reservations for assigned personnel. Records and transcribes minutes of staff meetings. makes copies of correspondence or other printed matter as needed, and faxes information as requested. Prepares and processes Employee Action Notices, Purchase Requisitions, and Check Requests. Maintains supplies for assigned area(s). Verifies time-cards and processes time-sheets for assigned personnel. Other duties may be assigned.
One year certificate from college or technical school; or one and one-half years related experience; or equivalent combination of education and experience.
Two years of related experience is required.
An individual should have knowledge of Database software and Word Processing software.
OTHER SKILLS AND ABILITIES
Must be able to to type at least 40 w.p.m., operate a variety of office machines including a computer, photocopier, fax machine, Dictaphone, transcribing machine, and 10 key calculator.
Must possess knowledge of general office procedures and practices.